General Description
Scope Of Work
Ontario County is requesting proposals for Janitorial Services to be performed in its facilities in Geneva, Hopewell and Canandaigua.
Unit priced “project” tasks will not be considered in determining the award of this contract. However, all “project tasks” must be performed by bidders and priced competitively and balanced. Each location shall be itemized separately on each monthly bill.
Service Schedule matrix is provided. Floor plans for each location may be found In this document, the term “Contractor”, “Janitorial Company”, “Vendor” or “bidder” may be used interchangeably to designate the firm offering the bid.
The awarded contractor must provide
- All equipment to perform services as indicated in the specifications and included under any contract.
- All personnel to perform the service, including supervision where service is performed.
- All cleaning products necessary to perform service and supply restrooms and other areas as indicated in the specifications: includes paper towels, toilet tissue, hand soap, sanitary napkins/tampons and trash can liners. It is responsibility of contractor to notify the County representative if supplies need to be restocked.
- When a staff cleaner calls in sick, is on vacation or otherwise absent, the janitorial company must provide a qualified replacement janitor for all of those days.
- Background Checks: The Contractor bears the responsibility to provide information, clearances and releases for all employees (regular or replacement) working on Ontario County property, along with prior job qualifications (training and performance). The Contractor is required to perform third party background checks to verify any nationwide criminal convictions (plea of guilty or any court determination of guilt). This report shall be available for review by the County. All convictions, regardless of jurisdiction shall be reported to the County when a candidate is considered for work at County facilities.
- Criminal convictions or other offenses are subject to evaluation to determine suitability for working at county facilities. If convictions are identified or for any other reason, the County reserves the right to do its own background checks before the contract employee can work in County facilities. A conviction will not result in automatic disqualification but will be reviewed in relation to the duties of the job and other factors, such as the impact of the offense on the person’s ability to perform, the time elapsed since the occurrence of the criminal offense, the age of the person at the time of the offense, the seriousness of the offense, the County’s responsibility to protect property and the safety and welfare of individuals, and any evidence of rehabilitation and good conduct of the candidate.
- Management: The Contractor will provide a contract manager and on-site supervision for janitorial services.
- Quality Assurance; The County and the Contractor will conduct a joint audit of all facilities at the onset of the contract. The purpose of this audit is to establish baseline conditions of all facilities as a basis for performance reviews noted below.
